Thu 31st January 2019 by Sarah Coderre
Under the common law, each employee is entitled to be treated with dignity and respect in the workplace. Canadian courts have concluded that it is an implied term in each employment contract that the employer will treat the employee respectfully, and this implied term has been expanded over time to include the requirement to provide a workplace free of harassment, including sexual harassment. The common law duty on employers to provide a harassment-free workplace has further been formalized under the Alberta Human Rights Act as well as the Alberta Occupational Health and Safety Act. Under the Alberta Human Rights Act and other human rights legislation across Canada, an employer is not permitted to discriminate against a person on the basis of their sex or gender, and in many instances sexual harassment in the workplace has been found by Human Rights tribunals to be a form of sexual or gender discrimination that is prohibited by the legislation. Additionally, as of July 1, 2018, under the Alberta Occupational Health and Safety Act, employers in Alberta are required to have written policies regarding harassment in the workplace as well as a procedure in place for dealing with sexual harassment complaints.
As cultural norms shift in society, what is deemed to be acceptable and unacceptable behaviour in the workplace also shifts, and many actions and situations that used to be commonplace or viewed as ordinary are now viewed as sexual harassment. There is no legal definition of sexual harassment, but commonly it is understood as any behaviour of a sexual nature, whether a physical act, verbal, or otherwise, that is offensive or would reasonably be viewed to be unwelcome behaviour. The intention of the person performing the harassing behaviour is usually irrelevant in determining whether or not something is sexual harassment; it does not matter if it was done as a joke, innocently, or done intentionally hurt someone. Specific instances of sexual harassment include telling sexual jokes or making sexual innuendos, displaying pornography or sexually suggestive photos in the workplace, repeatedly asking someone out on a date, making comments about another employee’s physical attractiveness or sexuality, and unwanted touching of a sexual nature. While men can and have certainly be on the receiving end of sexual harassment, the #MeToo movement has shown that unfortunately women are over-represented when it comes to sexual harassment in the workplace.
Although the law provides protections for all employees from sexual harassment in the workplace, practically it can be very difficult for an employee to assert their rights or rely on those protections in the workplace when they are being sexually harassed, particularly if the harassment is coming from a more senior employee or executive within the company. Every situation is different and the specific steps to take in each case will depend on the employees involved and the particular workplace, and the best thing for an employee facing harassment to do is to speak with a lawyer about their options for recourse. However, before you can get in to see a lawyer, there are some practical steps you can take:
If you are believe you are being harassed at work:
- Create a journal detailing the incidents – be as specific as possible, and include key information (e.g. who, what, where, when, etc.).
- To the extent you feel comfortable or able to speak up, talk to the harasser in person or send them an email explaining the behaviour that you find offensive and stating that you want their harassing behaviour to end.
- Make a formal complaint to Human Resources – keep in mind that in most cases Human Resources is there to act as the first line of defense for the company to protect it from legal liability, and should be motivated to deal with the matter quickly and professionally as a result. If your company is too small to have a Human Resources department, speak with your supervisor or manager. If your supervisor/manager is the person harassing you, speak with the company owner.
- If Human Resources states that they will be conducting an investigation into your complaint, you are entitled to know the procedure for the investigation, including the steps involved in the investigation, the name of who will be conducting the investigation, and the approximate timeline for completing the investigation. The person conducting the investigation should be impartial, regardless of whether or not they are another employee within the company or a third-party hired to do the investigation. You should also be given assurances that your complaint will be kept confidential with respect to other employees (with the exception of the harasser).
If you have been accused of harassment at work:
While harassment in the workplace, sexual and otherwise, is a serious issue that employers need to deal with, sometimes employers can be a bit over-zealous in dealing with complaints because they are afraid of a complainant going to the media or the potential damage to their reputation that may result if a disgruntled employee goes on social media to complain. If you have been accused of any form of harassment in the workplace you have the right to be treated fairly throughout the investigation process, and it is recommended that you speak with a lawyer prior to or during any investigation to ensure that your rights are being maintained, as a substantiated complaint could lead to serious discipline including termination. Before you are able to speak with a lawyer, there are some practical steps you can take to protect yourself:
- Insist on receiving a written copy of the complaint, or a written summary of the alleged incidents including the name of the complainant, date, time, of each incident. Having specifics will make it easier for you to recall your specific interactions with the complainant and properly respond to the complaint.
- Confirm with Human Resources or the party conducting the investigation the procedure for the investigation, including the steps involved in the investigation, who will be conducting the investigation, and when you can expect the investigation to be completed. The person conducting the complaint should be impartial, and should be able to provide you with updates as to how the investigation is progressing.
- Prepare your own written response to the complaint that provides your best recollection of the incidents alleged to have occurred, provide any background information you can in your response (e.g. text messages, emails, etc.) that may help to provide some further context to the alleged incident, and provide the names of any other employees or people who may have witnessed the alleged incidents.
Sexual harassment in the workplace can lead to all other sorts of legal issues such as a constructive dismissal, wrongful dismissal, or even in extreme cases defamation. As such, while the above tips are important first steps for you to take if you are being harassed or have been accused of harassment, it is of the utmost importance that you speak with a lawyer to discuss the other legal issues that may be present in your case.